Office of Financial Aid

Federal Work-Study Program

The Federal Work-Study (FWS) Program is a need-based financial aid program which provides funding for qualified part-time student employment to help meet educational expenses. The program is jointly funded by the federal government and The John Marshall Law School.

Students who meet the eligibility requirements and wish to participate in the program are responsible for finding a placement with a qualifying agency and completing an FWS Request Form. Each selected student receives an FWS award in his/her financial aid package. The amount of the FWS award is determined by the terms of employment: maximum hours worked, duration of employment, etc. The FWS award represents the maximum amount which may be earned for the position; however, students may earn less than this award based on the number of hours they actually work. It is the student’s responsibility to monitor hours so that the maximum earnings are achieved.

FWS Terms

Summer FWS Term:
May 22–August 18, 2017

Fall Semester FWS Term:
August 21–December 15, 2017

Spring Semester FWS Term:
January 22–May 18, 2018

FWS Request Forms are accepted on a rolling basis. FWS awards are given in the order the FWS Request Forms are received and are limited by the amount of the grant, so you are encouraged to apply early.

FWS Request Forms are accepted in the Career Services Office, Plymouth Building Room 405, as per the FWS Request Form link below.

Please use the links below for eligibility requirements, qualifying agencies, and other information:


FWS Program

The Federal Work-Study (FWS) Program is a need-based financial aid program which provides funding for qualified part-time student employment to help meet educational expenses. The program is jointly funded by the federal government and The John Marshall Law School.

Students who meet the eligibility requirements and wish to participate in the program are responsible for finding a placement with a qualifying agency and completing an FWS Request Form. Each selected student receives an FWS award in his/her Financial Aid package. The amount of the FWS award is determined by the terms of employment: maximum hours worked, duration of employment, etc. The FWS award represents the maximum amount which may be earned for the position, however, students may earn less than this award based on the number of hours they actually work. It is the student’s responsibility to monitor hours so that the maximum earnings are achieved.

The FWS award is not applied to the student account or awarded to the student in one lump sum. Rather, the FWS award is gradually earned and based on gross earnings, which are taxable.

Students who receive an FWS award become student employees of The John Marshall Law School. Student employees receive this financial aid (FWS Award) over time via bi-monthly payroll paychecks for actual hours reported at a rate of $12.00 per hour. Students may work up to a maximum of 20 hours per week during a fall or spring semester and up to 40 hours per week during a summer term.

FWS awards are awarded each fall and spring semester and during the summer term. Interested students must complete an FWS Request Form for each semester or term for which they are requesting an FWS award. Students may receive an FWS award more than once per academic year at the discretion of the FWS selection committee. Students may receive an FWS award for only one position per semester or term. Unfortunately, due to limited funding, not all FWS requests can be fulfilled.

Students may not receive an FWS award and externship credit for the same position.

If a student is offered a paid position, then (s)he is required to contact Kim Isemann, Associate Director of Career Services, at 6isemann@jmls.edu to adjust and end the FWS award.

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Compensation

Step 1: Complete the Following Human Resources Forms (Provided After FWS Award is Approved)

  • I-9 Eligibility Form
  • IL W-4 Form
  • Federal W-4 Form
  • Emergency Contact Form

These forms must be completed prior to meeting with Kim Isemann.

Step 2: Schedule a meeting with Kim Isemann, Associate Director of Career Services

Step 3: Meet with Kim Isemann

The student is required to bring the completed Human Resources forms to this meeting along with the required original identification documents per Form I-9. For example, the student may bring a passport alone or a Social Security card and driver's license. At this meeting the student obtains a Student Hiring Agreement and Student Employment Authorization Form to be signed by his/her supervisor. The meeting also covers the payroll process for receiving compensation.

Step 4: Submit Paperwork to Human Resources Office, Room 1505 (CBA Building)

Step 5: Obtain Signatures from Supervisor (Student Employment Authorization Form & Student Hiring Agreement) and Submit to Kim Isemann

Step 6: Receive Email from Payroll Manager Detailing Payroll Process

Step 7: Work and Report Hours Via Online Web-Time per Payroll Timesheet Schedule

Students working with an agency outside JMLS must also complete a paper timesheet and submit this timesheet to Kim Isemann.

Students working more than 7 hours in one day are required to take a 30-minute, unpaid lunch which must be documented on the web-time (students working at an outside agency must also record this on the paper timesheet.

There is no compensation for lunch or break times, sick days, vacation days, or holidays.

Students are responsible for coordinating their work schedule with their supervisor and meeting the schedule to the best of their ability. All work absences must be cleared by the supervisor.

Students working at outside agencies must submit a properly completed paper timesheet and complete their online web-time by the designated deadlines established by Payroll every pay period. Failure to comply with Payroll procedures will delay a student's paycheck for an entire pay period. Failure to submit a timesheet by the due date on multiple occasions may be, at the discretion of John Marshall, grounds for termination from an FWS Position.

Students are only compensated only for actual hours worked. The total amount of earnings cannot exceed the total maximum earnings outlined in the Student Hiring Agreement and Student Employment Authorization Form. When employment terminates, the FWS Award will be adjusted so that it reflects actual gross earnings.

Hours must be recorded as they are worked for each pay period, according to the Payroll Timesheet Schedule.

Step 8: Receive Paycheck

Student employees are paid twice per month, on the 15th and at the end of the month, for hours actually worked, reported, and approved by their supervisor. Students are notified by the Payroll manager the place and time where a student can pick-up a check.

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Eligibility

Students are first eligible to receive an FWS Award after completing 15 credit hours and achieving a minimum 3.0 GPA. After completing 30 credit hours students are required to maintain a 2.25 GPA. In addition, students applying for an FWS award are required to meet the following requirements.

For a fall or spring semester:

  1. Establish a financial aid package by completeing a FAFSA for the current year
  2. Register at least half-time (JD = 6 credits; LLM/MJ = 3 credits)
  3. Be a U.S. resident or foreign national

For a summer term:

  1. Establish a financial aid package by completing a FAFSA for a) the current year, b) the summer term, and c) the next immediate financial aid year
  2. Must be registered for at least half time for the next immediate fall semester (JD = 6 credits; LLM/MJ = 3 credits)
  3. Be a U.S. resident or foreign national

FWS eligibility means that you may seek employment, submit an FWS Request Form and, if selected, have an FWS award added to your financial aid package. You must interview for a position and be hired before an FWS award can be added to your financial aid package and before you can receive earnings. The ultimate decision to hire you is made by the hiring department or off-campus agency and not by the Office of Financial Aid or the Career Services Office.

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Employment Guidelines

Students who receive an FWS award become student employees of The John Marshall Law School. Student employees receive this financial aid (FWS Award) over time via bi-monthly payroll paychecks for actual hours reported at a rate of $12.00 per hour. Students may work up to a maximum of 20 hours per week during a fall or spring semester and up to 40 hours per week during a summer term.

FWS student employees are non-exempt temporary employees of The John Marshall Law School.

FWS student employees are not eligible for benefits, vacation time, sick leave or paid holidays.

FWS student employees are only paid for actual hours worked according to the specified terms on the Student Employment Authorization Form and Student Hiring Agreement.

FWS student employees can only receive compensation for hours worked outside of scheduled class time.

FWS student employees may use their earnings at their discretion to meet related educational expenses for the current semester or save their earnings to pay for educational expenses for the next semester.

Federal income tax will be withheld from pay unless the student meets IRS student tax-exempt status. Social Security will not be withheld from the student's wages unless (s)he works more than 20 hours per week. FWS student employees are issued a W-2 at the end of the calendar year.

FWS student employees are required to give a two-week notice prior to resigning from their position whenever this resignation occurs before the authorized termination date.

FWS student employment terminates when the Total Maximum Earnings for the position is reached or on the termination date as outlined in the terms of employment, whichever occurs first.

FWS student employment may terminate due to poor performance, misconduct, excessive absences, tardiness, or at will.

FWS student employment terminates if a student's GPA falls below 2.25 and/or upon graduation, withdrawal or dismissal from The John Marshall Law School. At this point, the FWS award will be adjusted to reflect actual gross earnings.

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Frequently Asked Questions

May I receive class credit through the externship program and an FWS Award for the same position?
No.

Are FWS earnings taxable?
Yes, your gross earnings are subject to local, state, and federal taxes.

What is the hourly rate?
$12.00 per hour

Can I receive an FWS award in conjunction with a position outside of the Chicagoland Area?
Yes, contact Kim Isemann, Associate Director of Career Services, at 6isemann@jmls.edu to determine whether your position and agency qualifies.

Can I be employed at more than one FWS position during a semester or summer term?
No.

How many hours can I work?
Fall and spring semesters: up to 20 hours per week.
Summer term: up to 40 hours per week.

Can I apply for an FWS award in more than one semester?
Yes, students may apply for an FWS award for each semester or summer term in which they are eligible. Selection is not guaranteed.

What is the maximum amount I can earn during a semester?
The maximum amount of earnings per semester is determined by multiplying the number of weeks for the position by $12.00 per hour times the number of hours worked per week. Your actual earnings/FWS award will be based on actual hours worked and reported.

Do I have to pay back my FWS earnings?
No, FWS earnings are kept by the student and used at the student's discretion for educational expenses.

How can I find an FWS job?
Apply for and be hired by a qualified agency. The agency must be approved by The John Marshall Law School and must sign an agreement detailing its obligations under the FWS program. Contact Kim Isemann, Associate Director of Career Services, to determine whether an agency qualifies.

Announcements for some off-campus positions will be posted on Symplicity. Contact your Career Services Counselor for help with identifying potential opportunities. The John Marshall Law School does not place students in positions at agencies.

If I am eligible to receive an FWS award, do I automatically have a job?
No, FWS eligibility means that you may seek employment, submit an FWS Request Form, and, if selected, have an FWS award added to your financial aid package. You must interview for a position and be hired before an FWS award can be added to your financial aid package and before you can receive earnings. The ultimate decision to hire you is made by the hiring department or off-campus agency and not by the Office of Financial Aid or the Career Services Office. The John Marshall Law School does not find qualified positions for students.

Can I work during the summer?
Yes. For the summer term, the FWS award is added to the summer term, the next immediate fall semester or a combination of both depending upon the student’s registration for the summer term and the duration of the assignment as below:

Not registered for summer term: Entire FWS award added to next immediate fall semester.**
Registered for summer term: For work performed from the beginning of the summer term until the end of the summer term, the FWS award is added to the summer term. For work performed from the end of the summer term until the termination date, the FWS award is added to the next fall semester.**

**Students are required to be registered at least half-time for the next fall semester (JD = 6 credits; LLM/MJ = 3 credits) in order to receive an FWS award during the summer term.

Who pays me?
The John Marshall Law School, as your employer, pays you. You are an employee of The John Marshall Law School, and you will be issued a W-2 at the end of the calendar year. Federal income tax will be withheld from your pay unless you meet IRS student tax-exempt status.

How do I get paid for FWS?
FWS employees are paid twice per month—the 15th and last day of the month—for hours actually worked, reported, and approved. You must submit your online web-time by the designated deadlines established by Payroll. For students working at an outside agency, students must also complete a paper timesheet. Failure to comply with Payroll procedures will delay a student's paycheck for an entire pay period. Failure to submit a timesheet by the due date on multiple occasions may be, at the discretion of John Marshall, grounds for termination from an FWS Position. Students are notified by the Payroll manager of the place and time where they can pick up a check.

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General Guidelines

The FWS award is need-based financial aid. As such, you are required to complete a FAFSA for each relevant term. For the summer term, you must also complete a FAFSA for the following financial aid year. Your financial aid package is subsequently reviewed to determine whether you demonstrate need and whether you are eligible to receive an award.

Being eligible means that you may seek employment, submit an FWS Request Form and, if selected, have an FWS award added to your financial aid package. You must interview for a position and be hired before an FWS award can be added to your financial aid package and before you can receive earnings. The ultimate decision to hire you is made by the hiring department or off-campus agency and not by the Office of Financial Aid or the Career Services Office.

Initially, the FWS award reflects the total maximum gross earnings for a qualified position. This is determined by the following equation based on the FWS Request Form:

Initial FWS Award = # of weeks of position x $12.00 per hour x # of hours worked per week

After the position terminates, the FWS award is adjusted to reflect actual earnings. The unearned portion of the initial FWS award is returned to the overall pool of financial aid. Students only keep the portion of the initial FWS Award that is actually earned. See Examples A and B below.

If a student has used the maximum amount of financial aid offered for the financial aid year and wishes to participate in the FWS program, (s)he may return loan funds in order to add an FWS award to his/her financial aid package. To do so, the student is responsible for contacting Richard Leninger, Student Financial Services Manager, at rlening@jmls.edu to request this in writing. See Example A below.

Example A Example B

Cost of Attending/Available Aid = $55,000
Student Borrows Maximum Loans
Add a $4,000 FWS Award/Earn $4,000

Before FWS Award
Available Aid: $55,000
Loans: ($55,000)

Cost of Attending/Available Aid = $55,000
Student Borrows $30,000
Add a $4,000 FWS Award/Earn $4,000

Before FWS Award
Available Aid: $55,000
Loans: ($30,000)

Remaining Aid Available = $0

After FWS Award Added
Available Aid: $55,000
Loans*: ($51,000)
Initial FWS Award: ($4,000)

Remaining Aid Available = $25,000

After FWS Award Added
Available Aid: $55,000
Loans*: ($30,000)
Initial FWS Award: ($4,000)

Remaining Aid Available: $0

*Return $4,000 Loan Funds

Remaining Aid Available: $21,000

Remaining Available Aid Reduced by $4,000
*No Loans Returned

Actual FWS Earnings = $4,000
Available Aid: $55,000
Loans: ($51,000)
Actual FWS Earnings**: ($4,000)

Actual FWS Earnings = $3,000
Available Aid: $55,000
Loans: ($30,000)
Actual FWS Earnings**: ($3,000)

Remaining Aid Available***: $0

**FWS award remains at $4,000
***No change to remaining aid available

Remaining Aid Available***: $22,000

**FWS award changed from $4,000 to $3,000
***Increase remaining aid available by $1,000

For the fall and spring semesters, the FWS award is added to the corresponding semester, i.e., a fall FWS award is added to the fall semester. For the summer term, the FWS award is added to the summer term, the next immediate fall semester or a combination of both depending upon the student’s registration for the summer term and the duration of the assignment as below:

Not registered for summer term: Entire FWS award added to next immediate fall semester.**
Registered for summer term: For work performed from the beginning of the summer term until the end of the summer term, the FWS award is added to the summer term. For work performed from the end of the summer term until the termination date, the FWS award is added to the next fall semester.**

**Students are required to be registered at least half-time for the next fall semester (JD = 6 credits; LLM/MJ = 3 credits) in order to receive an FWS award during the summer term.

Students receiving an FWS award during the fall and spring semesters are expected to use their FWS earnings to meet the cost of their education for the current corresponding semester. Students participating during the summer term are expected to use their FWS earnings to meet the cost of their education for the summer term and/or to save their earnings to meet the cost of their education for the following fall semester.

If you have any questions about the FWS award as it pertains to your financial aid package, please contact Richard Leninger, Student Financial Services Manager, at rlening@jmls.edu.

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Request & Selection

Step 1: Establish a Financial Aid Package

File a Free Application for Federal Student Aid (FAFSA) to establish a financial aid package.

Step 2: Verify Ability to Receive an FWS Award in Financial Aid Package

Review the eligibility criteria, and then contact Richard Leninger, Student Financial Services Manager, at rlening@jmls.edu to determine if an FWS Award can be added to your financial aid package.

Step 3: Find a Qualified Unpaid Position

Apply for and be hired by a qualified agency. The agency must be approved by The John Marshall Law School and must sign an agreement detailing its obligations under the FWS program. Contact Kim Isemann, Associate Director of Career Services, at 6isemann@jmls.edu to determine whether an agency qualifies.

Announcements for some off-campus positions will be posted on Symplicity. Contact your Career Services counselor for help with identifying potential opportunities. The John Marshall Law School does not place students in positions at agencies.

Step 4: Submit FWS Request Form to Career Services

Submit an FWS Request Form to the Career Services Office, Room 405, by the following deadlines. By submitting the FWS Request Form, you consent to adding an FWS Award to your financial aid package.

Fall Deadline: August 1
Spring Deadline: December 15
Summer Deadline: May 1

Requests received on or before the deadline receive top priority. Requests received after the deadline will be considered if work-study grant funds are still available.

Step 5: Selection

Each semester, the FWS selection committee reviews the FWS Request Forms and selects students to receive an FWS award. Students selected to receive an FWS award are notified by email. This message indicates the next steps necessary to receive compensation.

Work-study awards are selectively granted based on whether you are eligible to receive an FWS award in your financial aid package, your place of employment, your school year, prior receipt of an FWS award, and any other funding made available to you.

Priority is given to students who have never received an FWS award and/or who will graduate at the end of the semester.

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Qualified Agencies

Below is a sample of qualified not-for-profit and government agencies. If an agency does not appear on this list or is outside the Chicagoland area, contact Kim Isemann, Associate Director of Career Services, at 6isemann@jmls.edu to determine whether or not it qualifies.

Each agency must be approved by The John Marshall Law School and sign an agreement detailing its obligations under the FWS Program.

At the discretion of the supervisor, students may continue to work as a volunteer beyond the FWS termination date.

  • AARP Foundation
  • Access Living
  • Cabrini Green Legal Aid
  • Catholic Charities of the Archdiocese of Chicago
  • Center for Disability and Elder Law
  • Center on Halsted
  • Chicago Park District
  • Chicago Public Schools
  • Chicago Transit Authority (CTA)
  • Chicago Volunteer Legal Services
  • City of Chicago-Law Department
  • Cook County Assessor's Office
  • Cook County Public Defender's Office
  • Cook County State's Attorney's Office
  • Cook County Treasurer's Office
  • Council on American-Islamic Relations
  • Department of Healthcare and Family Services
  • Department of Justice
  • Domestic Violence Legal Clinic
  • DuPage County Public Defende's Office
  • DuPage County State's Attorney's Office
  • Equip for Equality
  • Federal Defender Program
  • Financial Industry Regulatory Authority (FINRA)
  • First Defense Legal Aid
  • Human Rights Advocacy Center
  • Illinois Attorney General
  • Illinois Department of Children and Family Services
  • Illinois Department of Financial and Professional Regulation
  • Illinois Department of Human Services
  • Illinois Human Rights Commission
  • Illinois Tenants Union
  • Inspector General's Office
  • Internal Revenue Service (IRS)
  • Kane County State's Attorney's Office
  • Lake County Public Defender's Office
  • Lake County State's Attorney's Office
  • Lambda Legal
  • Lawyers for the Creative Arts
  • Legal Aid Society of Metropolitan Family Services
  • Legal Assistance Foundation (LAF)
  • Metropolitan Water Reclamation District
  • National Labor Relations Board
  • PACE Suburban Bus Service
  • Prairie State Legal Services
  • Prevent Child Abuse America
  • Social Security Administration
  • U.S. Army JAG Corp.
  • U.S. Attorney's Office
  • U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE)
  • U.S. Department of Housing & Urban Development (HUD)
  • U.S. Patent & Trademark Office
  • U.S. Trustee's Office
  • United Nations High Commission for Refugees
  • Will County State's Attorney's Office

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